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Administrative Assistant, Middle School - 12 M

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Date: Nov 29, 2017

Location: Houston, TX, US

Company: Houston Independent School District

Administrative Assistant, Middle School - 12 MJobID: 47556
Position Type:
Closing Date:
02/04/2018
Administrative Support Staff/Administrative Assistant, Campus
Date Posted:
11/29/2017
Department:
Williams Middle School
Date Available:
12/04/2017
Location:Area:Job Category:
Williams Middle SchoolNorthParaprofessional, Administrative Support Staff
Job Code:Contract Type:Months:
None12
Salary Minimum:Salary Maximum:
$34, 583$44,094

Attachment(s):
  • Administrative Assistant, Middle School-AD0535, AD0533
POSITION TITLE: Administrative Assistant, Middle School

CONTRACT LENGTH: Varies

Job Code: AD0535, AD0533

PAY GRADE: 23

FLSA EXEMPTION STATUS: NE

Job Family - Administration

JOB SUMMARY: Provides administrative/clerical support for the Principal in the areas of payroll, correspondence, report preparation, inventory management, budget maintenance, public relations, and information dissemination.

MAJOR DUTIES & RESPONSIBILITIES

List most important duties first
  1. Provides clerical support to the Middle School campus administrative staff (includes principals, assistant principals, etc.) Maintains campus payroll including: transmittals, time cards, substitute cards, overtime, extended leave time forms, vacation leave, absence records and paycheck distribution.
  2. Monitors, updates, and maintains appropriate records and documents relating to school budget including activity funds, ledger, inventory supplies, and repairs and budget reconciliations. May disburse funds, record financial transactions, and audit and balance student organization and other school fund accounts.
  3. Designs and maintains a computer database equivalent to the needs of the campus with respect to all middle school staff and personnel personal data (in case of an emergency). Maintain calendar of appointments and school/district events. Assists with the preparation of material related to opening and closing of school.
  4. Makes arrangements to obtain associate teachers for absent teachers. Provides assistance to students, parents, teachers, and visitors. Writes permits for students, order supplies for classroom teachers. Disseminates and maintains office supplies and materials.
  5. Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per principal directive. Coordinates office operations. Resolves most questions and problems, and refer the most complex issues to higher levels.
  6. Performs other job-related duties as assigned.
EDUCATION: High School Diploma or GED

WORK EXPERIENCE: 1 to 3 years

TYPE OF SKILL AND/OR REQUIRED LICENSING/CERTIFICATION: Microsoft Office, Office equipment (e.g., computer, copier)

LEADERSHIP RESPONSIBILITIES: No supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice and training to staff.

WORK COMPLEXITY/INDEPENDENT JUDGMENT: Work involves the application of moderately complex procedures and tasks that are quite varied. Independent judgment is often required to select and apply the most appropriate of available resources. Ongoing supervision is provided on an "as needed" basis.

BUDGET AUTHORITY: No budget development activity is required.

PROBLEM SOLVING: Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures or services.

IMPACT OF DECISIONS: Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.

COMMUNICATION/INTERACTIONS: Information sharing - gives and receives information such as options, technical direction, instructions and reporting results. Interactions are mostly with customers, own supervisor and coworkers in own and other departments.

CUSTOMER RELATIONSHIPS: Follows through with customer inquiries, requests and complaints. Forwards difficult and non-routine inquiries or requests to appropriate level for resolution.

WORKING/ENVIRONMENTAL CONDITIONS: Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements. Ability to carry and/or lift less than 15 pounds.




Nearest Major Market: Houston

Job Segment: Secretary, Clerical, Administrative Assistant, Database, Administrative, Technology

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