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Administrative Assistant I

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Date: Dec 24, 2018

Location: Houston, TX, US

Company: Houston Independent School District

Administrative Assistant I JobID: 57258
Position Type:
Closing Date:
Non-Campus Based - Support/Administrative Assistant, Non-Campus
Date Posted:
Strategic Partnerships
Date Available:
Location:Area:Job Category:
Hattie Mae White Bldg.NorthwestParaprofessional, Administrative Support Staff
Job Code:Contract Type:Months:
Salary Minimum:Salary Maximum:

  • Administrative Assistant I-AD0515, AD0513, AD0511, AD051H
POSITION TITLE: Administrative Assistant I


Job Code: AD0515, AD0513, AD0511, AD051H



Job Family - Administration

JOB SUMMARY: Under direct supervision, performs standard secretarial and administrative duties. May work for one or more individuals.


List most important duties first
  1. Provides secretarial support to departmental staff and manager(s). Drafts and prepares all correspondence including letters, memorandums, agendas, reports, minutes, and other documents.
  2. Receives, sorts, prioritizes, and distributes mail. Maintains department calendar and schedules appointments as needed. Answers calls, records messages, and re-directs inquiries to the appropriate individual or department. Attends to all visitors and staff.
  3. Maintains office filing system. Copies, faxes, and files correspondence as requested. Assists with data input.
  4. Orders and maintains supplies for department. Utilizes PeopleSoft and/or SAP. Takes and transcribes dictation.
  5. Performs other job-related duties as assigned.
EDUCATION: High School Diploma or GED

WORK EXPERIENCE: 1 to 3 years

TYPE OF SKILL AND/OR REQUIRED LICENSING/CERTIFICATION: PeopleSoft, Microsoft Office, SAP Office equipment (e.g., computer, copier) LEADERSHIP RESPONSIBILITIES No supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice and training to staff.

WORK COMPLEXITY/INDEPENDENT JUDGMENT: Work and tasks are often straightforward, routine, structured and guided by established policies and procedures. Little, if any, independent judgment is required, outside of making basic choices in the selection and application of established methods. The job receives frequent, ongoing supervision.

BUDGET AUTHORITY: No budget development activity is required.

PROBLEM SOLVING: Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures or services.

IMPACT OF DECISIONS: Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.

COMMUNICATION/INTERACTIONS: Basic communication - very little communication required such as receiving basic instructions. Interactions are mostly with customers, own supervisor and co-workers in own department.

CUSTOMER RELATIONSHIPS: Follows through with customer inquiries, requests and complaints. Forwards difficult and non-routine inquiries or requests to appropriate level for resolution.

WORKING/ENVIRONMENTAL CONDITIONS: Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements. Ability to carry and/or lift less than 15 pounds.

Nearest Major Market: Houston

Job Segment: Secretary, ERP, Administrative Assistant, SAP, PeopleSoft, Administrative, Technology

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